How to Create a Bill of Sale in Alberta: Writing Tips and Sources

Updated on January 30, 2024

In this discussion, we cover the Alberta Bill of Sale, providing insights into how to draft one when buying or selling a vehicle privately in the state. This essential document facilitates the transfer of ownership to the new possessor. Our article delves into the specifics of the vehicle purchase process, offering comprehensive details on the document’s preparation.

Alberta Bill of Sale

According to government regulations, having the Alberta Bill of Sale is a must when you’re involved in buying or selling a car. This legal document essentially outlines the contract between the two parties. The registration process aligns with the purchaser’s name, ensuring direct communication from authorities when needed.

Moreover, this document is crucial for adding the vehicle to your insurance, and officials insist on the original, not a photocopy. It’s advisable to secure this bill not only for vehicle transactions but also for other high-value items during exchanges.

How to Write Bill of Sale Alberta?

The Alberta Bill of Sale serves as more than just proof of a transaction; it plays a role in determining the taxes owed on the purchase. In these transactions, the document doubles as a receipt for the parties involved.

Here’s a breakdown of how the bill should be prepared and the required details:

Buyer’s name, address, and signature. Vehicle specifics like the VIN. Seller’s name, full address, and signature.

In addition to these basics, specific vehicle details must be included:

  • Vehicle color
  • Model or series
  • Style and make
  • Year
  • Cost

These details are essential on the Alberta Bill of Sale. However, there are optional but valuable pieces of information that may be included:

  • Contact numbers of both parties
  • Payment details (partial or full)
  • Odometer statistics
  • Signatures of witnesses
  • Any history of liens against the exchanged vehicle
  • Vehicle registration location before the sale
  • Special terms of the sale

Where to get the Alberta Bill of Sale?

If you’re in the process of selling or buying a vehicle in Alberta, obtaining the Alberta Bill of Sale is crucial to finalize the transaction. Follow these steps to acquire the document:

  1. Open any web browser on your device and navigate to the main webpage of the Government of Alberta.
  2. Click on the ‘All Services’ tab from the main menu.
  3. Select ‘Driving and Transportation’ from the next page.
  4. Within Driving and Transportation, navigate to ‘Driving and Vehicles’ to proceed.
  5. On the subsequent screen, look for options related to ‘Buying, Selling, and Registration of a vehicle.’
  6. Choose ‘Buying or selling’ from the available options.
  7. Locate the ‘Standard bill of sale’ just under the menu bar on the next page. Examine the details listed on the bill.
  8. Move your cursor to the overview section, where you’ll find the link to the PDF version of the document.
  9. Download the form and fill it out according to the appropriate format.
  10. After the sale, ensure to keep this document secure for future vehicle registration, insurance, or reference purposes.

Comprehensive Bill of Sale Alberta

We’ve covered the essential Standard Bill of Sale for private vehicle transactions. However, when dealing with a business for selling, buying, or leasing a car, a more comprehensive document, the Alberta Comprehensive Bill of Sale, is required. This document is provided by the company to the buyer and includes similar format and details as the standard bill, with additional business-related information:

  • Owner’s Name
  • Address
  • License Number
  • Sales Associate Details
  • If there’s a trade-in, include details of the vehicle being traded in.
  • Specify payment method details, along with any special conditions, on the bill.


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